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Toronto Penguins Club Policy Manual
All Rights Reserved
05/04/2010
TORONTO PENGUINS HOCKEY CLUB
OFFICIAL
POLICY MANUAL
2010-2011
COACHES ARE RESPONSIBLE TO DISTRIBUTE THIS OFFICAL POLICY MANUAL TO ALL
PARENTS/GUARDIANS OF PLAYERS SELECTED TO THEIR TEAM. EACH PARENT/GUARDIAN MUST
SIGN THAT THEY HAVE RECEIVED IT AND ARE RESPONSIBLE FOR READING AND ABIDING BY
ITS POLICIES.
Toronto Penguins Hockey Club
Club Policies and Rules Of
Operation
SECTION 1: MISSION STATEMENT
Our mission is to prepare and develop our players for success throughout
their minor hockey career and beyond, helping them to learn important life
skills while ensuring that all children have an equal and fair opportunity to
play hockey. Great emphasis is placed on encouraging our players to realize
their full potential as both athletes and students. In order to achieve our
goals we strive to provide quality hockey training programs while creating a
positive environment that promotes fair play and leadership skills so as to
develop self confidence in all of our players.
SECTION 2:THESE RULES OF OPERATION
These rules of operation are intended to set out the current policies of the
Club which will be applicable to the Teams and its players during this period.
While they are intended to be comprehensive, the Rules and policies are not
exhaustive and the Club reserves the right, in its discretion, to make such
changes and additions from time to time as it deems appropriate. Notice of any
changes and/or additions will be given to Team officials and, when appropriate,
directly to parents/guardians on a timely basis.
SECTION 3: THE CLUB
3.1 Incorporation
The Toronto Penguins are incorporated as a
not-for-profit corporation operating in the province of Ontario. As a
not-for-profit corporation the Club adheres to all Government regulations as
well as the rules and by laws as set forth in the Greater Toronto Hockey League
(GTHL).
3.2 Club Directors and Officials
The Club is governed by a Board of
Directors, some of whom also act as Club Officials.
Club directors are
primarily responsible for reviewing the general performance of the Club and its
teams from time to time. This includes reviewing and approving:
· The
Club’s budget
· Significant Club operating policies, and
· The
Club’s Officials performance of their duties and responsibilities.
Club
Directors have no direct responsibility for liaising or interacting with Team
Officials and parents/guardians and do not deal directly with Team
affairs.
Club Officials, including the General Manager, are responsible for
administering the day to day operations of the Club and its Teams and all other
matters in any way relating to the GTHL, its members, other hockey organizations
and governing bodies.
3.3 Teams Registered within the GTHL
a) The Club is proud to be a long
standing member of the GTHL competing at the A & AA level.
b) For the
2010-2011 season the Toronto Penguins have been granted 14 teams representing a
slate of A & AA teams as follows: A level Teams: Minor Atom, Atom, Minor
Peewee, Peewee, Minor Bantam, Bantam, Minor Midget and Midget. AA level Teams:
MinorAtom, Atom, Minor Peewee, Peewee, Minor Bantam, Bantam, Minor
Midget.
Under no circumstances will the Club be responsible for any
obligations, financial or otherwise, incurred by a Team, unless such obligation
is approved in writing and contained in a document signed by the President and
at least one other authorized officer of the Club.
3.4 Club Organization
(a) Powers: The directors of the Corporation may administer the affairs of
the Corporation in all things and make or cause to be made for the Corporation,
in its name, any kind of contract which the Corporation may lawfully enter
into.
(b) The duties of the GTHL recognized Club President shall be to preside at
all meetings and to oversee the affairs and operations of the
Corporation.
(c) The duties of the Treasurer shall be to keep full and
accurate accounts of all receipts and disbursements.
(The GM will attend GTHL
hearings, and work as a liaison between the GTHL and the Club.
(d) The club
is set up similar to other not for profit organizations where salaried
employees, independent contractors or management corporations are paid or
compensated for their involvement. Such compensation is at the sole discretion
of the Club’s board. The club may reimburse its GM, coaches, independent
contractors or staff for expenses as the Board sees reasonably fit.
(e)The
directors, who are appointed, shall receive no remuneration for acting as such
other than their legitimate expenses incurred in the fulfillment of their
duties. However, as allowed by law, our club will pay a director if he or she
dedicates their time and commitment above and beyond that of a volunteer
position, acting as an administrator or GM to ensure that our club is run in a
professional efficient manner. The club reserves the right at the sole
discretion of its board to hire and pay administrative staff. Each
administrative staff may earn up to $4000 per month per administrator plus
bonuses and expenses. Bonuses and expenses may be equal to but not exceed such
salaries or equivalent to their billings.
3.5 Registration Fees, Equipment
Fees and Team Sponsorship
From Minor Atom- Midget A & AA registration
fees for the 2010-2011 season are based on 16 players per team. Cost is $1250.00
per player registration.
Registration fees cover the cost of pro-style home and away uniforms, home
and away game socks, Practice Jerseys, Practice socks, Hockey bag, 1 hour of
weekly practice (throughout the season), Player insurance, team registration
with the GTHL. Weekly club skills development sessions. Weekly goalie training
sessions. Weekly skills ice rentals and team photos. Teams that make playoffs
will continue with practice ice until contracts end in March. Teams that enter
the GTHL Clancy tournament will still continue to receive weekly practice ice
from the club until contracts end in March.
The club will also supply each
team with a first aid kit.
Equipment to
Purchase
Club Pants, Gloves, Helmets, Track Suits, Turtle
necks, toques and additional apparel are available only from an authorized club
supplier. The club will inform each team which suppliers have been chosen in
order to ensure uniformity and consistency with all teams within the
club.
The Club has no financial interest in any of the suppliers that we
recommend.
The Club reserves the right to change authorized suppliers at its
sole discretion.
Team Sponsorship fees due to the club are: $2500.00 per
team. Team sponsorship fees and portions of player registration fees cover your
teams proportionate share of the following items: Club management fees, goods
and services which are supplied by the Club include, but are not limited to the
supply of the following; general manager, instructors, administrators,
tournament sales staff, rental office space, utilities, telephone, internet,
ISP, furniture and fixtures, computers, printing, photocopies, postage office
supplies, accountant, bank fees, legal expenses, all Insurance which includes
directors liability insurance, carded officials insurance, business Insurance,
advertising, promotions, webmaster, website hosting and updates, tournament
postings and updates, awards, tournament programs, tournament pucks, tournament
on line updates, cellular bills, GTHL expenses (team registration, player
insurance, CHA insurance surcharge, tournament applications, team passes, GTHL
AGM dinner fundraiser, Club passes, appeal hearing fees, GTHL ice subsidies),
travel expenses, gas, 407 charges, auto Insurance, tournament hotel room
rentals for Club Officials, Xmas gifts and donations, sponsorships, coaches
awards, individual and team photos, 5 year player awards, player achievement
awards, NCCP Coaches clinics, NCCP coaches clinic upgrades, first aid kit, club
meeting room rentals, club, coaches or executive meetings (i.e. tryouts),
subsidies for traveling teams to OHF championships, etc…..
3.6 Payment of registration fees to the Club shall be as follows:
$650.00
per player upon signing of player card and paid to the Organization due
immediately. Postdated cheque given at signing in the amount of $600.00 post
dated no later than June 15/10. Parents should make cheques payable directly to
the Toronto Penguins Hockey Club. All NSF cheques are subject to $25.00 service
fee. Team Managers are responsible for full accounting of team funds, for more
details please see Section 14. No player will have his card registered to play
until these fees have been paid in full.
Payment for Team Sponsorship is due
as follows: $2500.00 due September 1, 2010. This payment will be made by the
Team to the Club directly. If these fees are not paid by that date, all practice
ice given to the team will be suspended until such time as the fee is paid in
full, or other payment arrangements have been made.
Tournament fees are due
December 1, 2010. (please see below, section 1.10)
3.7 Summary Financial
Statements
Summary financial statements are filed with the GTHL at the
conclusion of the financial year end.
3.8 GTHL Assessed Team Fines
A.ll
teams are responsible for any and all damage done by their team to any GTHL game
arena or any practice facility. If a team does not pay said fines, all players
and coaches will be suspended at year end until fines are paid in full as per
GTHL rules.
3.9 Tournaments
(a) As per GTHL rules all teams may
participate in up to 3 tournaments per year, excluding preseason early bird
tournaments and Xmas tournaments.
(b) Each Penguin team is required to attend
the Penguin Winter Classic tournament. Cost $950.00 (This includes gate
fee)
3.10 Additional players
Teams that opt to sign more than 16 players
will be billed $1250.00 for each additional player. This includes registration
and funds for uniforms, and new club bag. Players that sign after December 1,
2010 will pay a reduced fee as determined by the club. Payment for additional
players must be made in full prior to the club registering said player with the
GTHL.
3.11 Unpaid Player Fees
a) The Club is NOT responsible to reimburse
teams for player fees not paid to their team by any player on said team. The
team is responsible to pay all fees due to the club on time. It is the team’s
responsibility to ensure proper financial planning (budgeting) and revenue
generation. Each team is also responsible for collecting all fees from parents
as they come due and securing team sponsorships.
b) As per GTHL rules at the
conclusion of any given season, any player that still owes funds to the team or
the club will be placed on the GTHL suspension list. Once funds have been
collected the suspension will be lifted and these fees will be distributed to
the team.
3.12 Coaches certification, trainers certification, abuse and
harassment training
All coaches, trainers, managers and team officials must
have proper NCCP accreditation. Coaches coaching Minor Atom-Peewee may have
Level 1 “Coach level” certification. Head Coaches coaching Minor Bantam and up
must have Coaching Level 2 “Intermediate Level” prior to the start of every
season.
Every team must have a certified trainer.
Every team may card up
to five officials being: A Head Coach, One or Two Assistant Coaches, A Trainer
and a Team Manager. All carded officials must take their abuse and harassment
training course. Each team is responsible for all costs relating to these
certification programs. The Club will reimburse one member of the officials for
the cost of the course.
3.13 Club Colours & Equipment
a) The Club may
change its uniforms colours prior to any season at its sole discretion.
b)
Every player is required to wear official club uniform.
c) We do not recycle
and issue players used uniforms or unsafe, worn hockey equipment. All uniforms
issued to our players are brand new.
(d) Authorized Club apparel is available
for purchase.
_____________________________________________
TEAM OFFICIAL MATTERS
SECTION 4: Team Official’s Code
4.1 Definition of Team Officials
Team officials are defined as any GTHL
carded Team staff member that has been properly carded by the Club and the GTHL.
Specifically they are to be known as the Head Coach, Assistant Coach(s), Trainer
and Team Manager. Team officials shall not number more than five.
4.2 Team Officials Duties
(a) The duty of the Head Coach is to ensure the
Club Mission Statement is being upheld. As such they are responsible for the day
to day running of the Team. The Head Coach is hired by the Club General Manager
or Club President and is responsible for the hiring of all Team staff members.
Final approval to card all Team Officials is that of the Clubs General Manager
or President. The Head Coach reports directly to the Club General Manager.
(b) The duty of the Assistant Coach is to ensure the philosophy of the Head
Coach is passed on and enforced with the players. Each team may card up to 2
Assistant Coaches.
(c) The duty of the Team Manager is to be a liaison between the Coaching
Staff and the Team parents. The Team Manager shall take responsibility for
developing the team budget in conjunction with the coaching staff communicating
the budget to the parents. They will collect and deposit funds to the team
account and disburse payments as required (also see articles 12, 13, 14 and 15).
As well, the team Manager will complete and submit tournament approval forms to
the Club GM and ensure payments are made for game sheets and that the roster is
properly completed. The Team Manager shall work closely with the Club GM
ensuring that he is kept up-to-date on all issues that affect the Team.
(d) The duty of the trainer is to ensure each player is properly cared for in
the event of an injury sustained while playing or practicing on the team and
that those players do not return from injuries too soon. Trainers are
responsible to ensure that players who have suffered serious injuries such as
concussions do not resume practice or play unless the club has received written
consent from a physician.
e) All Team Officials must show respect for each player, parent or guardian
at all times.
f) All Team Officials are considered representatives of the Club and as such
are expected to set a positive example both on and off the ice.
g) Coaches
and carded Team Officials agree NOT to sue parents or players for unpaid fees.
The Club will follow GTHL procedures, rules and regulations that deal with
player suspensions for unpaid fees.
h) If a coach or parent is involved in a
lawsuit where the Club must attain legal representation. The parties involved
agree to pay all of Club’s legal fees.
i) Coaches will NEVER shower with
players. Coaches who do not comply with this policy will be reported to the
authorities.
j) Coaches cannot force players to fully undress and shower
after games. If coaches mandate a shower rule, players may wear undergarments or
bathing suits as they see fit.
k) Coaches are not allowed to meet with an
individual player alone in a team dressing room. Any meetings with players or
parents should include at least one other carded club or team official.
l)
Female players (at their or their parents’ discretion) may dress in a separate
dressing room away from their male team mates. Females may enter the dressing
room only when all male players are decent. This rule especially applies to
players who reach or are nearing puberty. Parents, players and coaches are asked
to use their discretion and common sense in this matter.
m) All carded officials MUST obtain a Police Check prior to being registered
for the upcoming season.
4.4 Sanctions Against Team Officials
It is the responsibility of each Team
Official to learn the Clubs policies and procedures. All policies and procedures
are expected to be followed at all times. Failure to do so may result in
suspension, the length of which will be determined by the Board, or termination
for those individuals found to be in severe
default.
_____________________________________________
PARENT/GUARDIAN MATTERS
SECTION 5: Parent /Guardian Code
5.1 Parent and Guardian Responsibilities
a) Parents and guardians have
an obligation to remain positive and show respect towards all Club Officials,
Team Officials and all players at all times.
b) Any disagreement between a parent or guardian and the Club or a Team
official shall be dealt with as per Club Dispute Resolution Process outlined in
Section 10 of this document.
c) Under no circumstances are parents of our
club allowed to verbally abuse or physically harass any player, referee, coach
or fellow parent on one of our teams.
d) If any carded team official suspects
physical or mental abuse of a child they are instructed to contact the Club GM
or President and police immediately. Such abuse may include parents that drive
children to and from arenas while intoxicated.
e) All parents agree to pay
all registration and team fees in full and on time as outlined in this policy
manual
f) If any legal costs are incurred by the club due to the actions of a
registered players parent or guardian, that parent or guardian agrees to
reimburse the club for all costs incurred.
g) Any parent who violates our
Parent or Guardian Code may have their child suspended or they themselves may be
banned from arenas which may include being banned from attending team games
and/or practices.
5.2 Use of Affiliated Players
It is understood and
agreed that when your child joins the Club that they are in fact joining an
organization and not just an individual team. For clarification purposes, this
means that when your childs participation is required by their affiliated team,
the team directly above them, in either a practice or a game, that you make your
child available, so long as that by doing so your child would not have practiced
or played more than three days out of four.
5.3 Family Vacations
Families
must give the Head Coach a minimum of thirty (30) days notice of their intention
to take their child on a family vacation that would have them miss any game or
practice, unless permission otherwise has been granted by the Head Coach in
writing.
5.4 School Hockey
While the playing of school hockey is
encouraged, your childs commitment to the Club must come first. Specifically,
your son is not to play or practice in a school game or practice on the day of a
scheduled league game, unless permission otherwise has been granted by the Head
Coach in writing.
5.5 Sanctions Against Parents or Legal Guardians
It is
the responsibility of each Parent or Legal Guardian to learn the Clubs policies
and procedures. All policies and procedures are expected to be followed at all
times. Failure to do so may result in your Childs suspension from the team, the
length of which will be determined by the Board, or outright release for those
individuals found to be in severe default.
5.6 Parents agree not to sue the
Hockey Club for matters that may be settled or presented to the GTHL. If any
issues or problems are not satisfactorily dealt with within the Club’s
resolution process parents may approach the GTHL. If they are not satisfied with
the GTHL decision they may appeal the decision through the Ontario Hockey
federation. Should a parent launch a lawsuit against the Club, the Parent hereby
agrees to pay all of the Club’s legal
costs.
_____________________________________________
PLAYER
MATTERS
SECTION 6: Player’s Code
6.1 Player’s Responsibilities
a) Players are expected to abide by all
Club and Team rules.
b) Players are expected to be courteous at all times.
Players must be aware that they represent the club. By representing the club
they must insure that they always conduct themselves in a respectable
manner.
c) Player’s must conduct themselves in a sportsmanlike manner both on
and off the ice.
d) Players agree to respect coaches, assistant coached,
trainers, managers, fellow players and the referees.
e) Players agree to
respect the property of their teammates. They also agree to respect all rules
and regulations relating to use of arena dressing rooms and other facilities
that they may come in contact with while representing our club.
f) Bullying
other players or teasing players on your own team will not be tolerated.
g)
Racial slurs or bigotry will not be tolerated. Violations of this policy will be
reported to the GTHL.
h) Drug or alcohol usage will not be tolerated.
Violations of this policy will be reported to the GTHL.
i) Dressing Room
Violence or Locker Boxing or Buckets and Gloves will not be tolerated.
Violations of this policy will be reported to the GTHL. Immediate suspension of
player from team will follow.
i) Players that do not adhere to our Club’s
Strict Player Policy Code may be suspended by the Head Coach or the Club. They
may also face suspension by the GTHL.
SECTION 7:CLUB MATTERS
7.2 Use of Affiliated Players
It is understood and agreed that when
you join the Club that you are in fact joining an organization and not just an
individual team. For clarification purposes, this means that when your
participation is required by your affiliated team, in either a practice or a
game, that you make yourself available, so long as that by doing so you would
not be practicing or playing more than three days out of four.
7.3 Returning
From a Concussion or Other Serious Injury.
If you have received a concussion
or another type of serious injury, either in a game or a practice, you may only
return to play or practice with written permission from a medical Doctor. This
permission is to be faxed (416-630-0004) or emailed to the following addresses:
torontopenguins@bellnet.ca before you commence practice or game play. As well,
the medical clearance must be supplied to your team trainer prior to
play.
7.4 Sanctions Against Players
It is the responsibility of each
player to learn the Clubs policies and procedures. All policies and procedures
are expected to be followed at all times. Failure to do so may result in your
suspension from the Team, the length of which will be determined by the Board,
or outright release for those individuals found to be in severe default.
7.5
Team practice Ice
a) The Club will issue each team their weekly practice ice
slot. The vast majority of our ice is rented through private facilities. If a
team cannot use their practice time slot (due to GTHL games or tournaments) the
Team may trade or sell that ice slot and keep all funds received from such ice
rentals. This rule does NOT apply to city ice.
b) If a team is unable to
utilize a practice ice slot scheduled on city ice the coach or team manager will
notify the club’s GM who will make a best efforts attempt to trade that time
slot with another team from our club.
c) City of Toronto Ice can NEVER be
sold. City Ice rentals must remain in the hands of Penguin teams only.
_____________________________________________
SECTION 8: Club Refund
Policy:
8.1 Refund Policy Up To Midnight November 15th
(a) If registration
fees, sponsorships and additional monies have been paid to the Club and/or Team
and that player is released by the team or Club’s choice any time up to and
including midnight November 15th, that player shall receive a pro-rata rebate
from the team, not the Club, calculated as follows: A charge of twenty five
dollars ($25.00) will be charged for each game, practice or off-ice training
session that the Team held from the day of card signing to the day the release
was granted, regardless of who may have run any of the sessions or if you were
present or not. In addition, the team will also charge the player his/her
proportionate share of any and all activities and expenses incurred by the team
that can be verified in the team budget. Further as per section 1, (1.6) all
equipment provided by the Club shall remain the property of the player and will
be billed as follows: two jerseys $300.00; club bag $60 plus taxes. These
charges will be deducted from total amount paid by the family. Once these
calculations have been made, a refund will be issued.
(b) If at any time
after being carded, a parent requests a release and is granted said release by
the club or by the GTHL the parent will forfeit all fees and sponsorship and/or
additional monies paid to the Team and/or Club.
8.2 Refund Policy after
Midnight November 15th
If a player is successful in securing a release from
the GTHL after November 15, no refund of registration fee or sponsorship monies
will be made, unless the player has been released by the GTHL for reasons of
abuse.
8.3 Refund Responsibility
If a player is released by a Team’s
request for any reason, or is able to secure their release for any reason by
virtue of a decision made by the GTHL or any branch of Canadian hockey, that
refund will become the financial responsibility of the Team, not the Club. As
per Club rules each team is responsible for 16 registration fees.
8.4 In the
event of a Default of GTHL
Games
(a) Under no circumstances should a team ever default a game. If any particular
teams’ coaches believe that they will have difficulty fielding their team for
any particular reason (i.e. religious holidays etc..) it is the responsibility
of the head Coach and his coaching staff to use call ups (APS) to field his team
so they may play each game and avoid any defaults.
(b) If a team defaults a
GTHL game, the team is responsible for all costs and fines associated with that
default. The GTHL may suspend the coaching staff as per GTHL rules.
(c) If a
team defaults a game, the Club reserves the right to fold that team. If the said
team is folded by the club, the team automatically forfeits all payments made to
the club. Parents, players and Coaching Staff acknowledge that No Refunds will
be given back to the team or its members, parents/guardians &
players.
8.5 Folded
Teams
If the Club is forced to or decides to fold any team, assuming the team has not
defaulted any GTHL games, the Club will deduct all expenses incurred from
pre-tryouts to the official folding date. The Club agrees to refund the balance
of funds remaining after expenses to the Team on a prorated basis. If there
remains a shortfall or deficit, the Team and its members, parents/guardians and
players will be responsible to reimburse the Club immediately for all costs
associated with the folding of said team. The Club reserves the sole right to
decide whether it is necessary to fold a team. The club will also not be
responsible for ice contracts or any other contractual agreement made between
the team and or its officials and or parents and any third party or
supplier.
8.6 Sponsorship
Funds
If a team is folded or disbands, the Club is not and will never be responsible
to reimburse any sponsor, parent or guardian for Sponsorship fees given to that
particular team.
If a parent is released by their request or by the decision
of the Team or Club all Sponsorship money brought to the team by the
parent/guardian or player will remain with the team and will not be returned to
the sponsor, player, parent or guardian. The Club is not and will never be
responsible to reimburse any sponsor, parent or guardian for Sponsorship fees
given to that particular team.
It is understood by all that sponsorship money
raised for the benefit of any particular team shall remain with the team for the
benefit of the team program and will not be returned to any sponsor, parent,
guardian or player if any conflict within the team arises. The Club is not and
will never be responsible to reimburse any sponsor, parent or guardian for
Sponsorship fees given to that particular team.
The Club is not responsible
or liable for collection, solicitation, handling or distribution of any
Sponsorship funds raised by its teams from any sponsor for use by any specific
team.
_____________________________________________
SECTION 9: Equipment Provided by the Club
a) Socks with excessive holes must be replaced by the Team at the team’s
expense.
b) Damaged Team sweaters must be replaced by the Team at the team’s expense
if they cannot be repaired.
c) The club will provide each player with new
jerseys. These jerseys will include a club crest or logo. Players may choose
whatever numbers they desire as long as it does not conflict with an existing
team member’s sweater number. Teams are responsible for all costs associated
with names and sponsor names. Names may only be placed on jersey by our
authorized club supplier. Peter Barkic 416-691-6122
d) Teams may add numbers
to their jersey sleeves or jackets at their own cost.
e) Teams may place
sponsor patches on jerseys, bags, toques, T shirts, turtlenecks, jackets, fleece
tops or track suits at their own cost. If the team so desires each sweater may
have a different sponsor name. The club does not restrict sponsorship solely to
home or away sweaters.
f) Teams may not place sponsor crests on uniform
(jersey) shoulders or the front of any game jersey without the approval of the
Club.
SECTION 10: Ice Time
10.1 Final Decisions Concerning Ice Time
The Head Coach has the final
say on the ice time a player receives in any game.
10.2 Explanations
Regarding Lost Ice Time
Any player denied significant ice time must have that
reason explained to them before they leave the dressing room at the conclusion
of the game, unless circumstances prevent such explanation from being
given.
10.3- 24 Hour Rule a) Our club adheres to a strict 24 hour rule.
Parents that may be upset with their child’s playing time or other game related
issues (excluding abuse) must wait 24 hours before contacting Carded team
officials.
b) If after the 24 hour Cooling Period has elapsed and the
player’s parent or Guardian is still upset or concerned, he /she must first
approach the team manager. The Team Manager will address any concerns and relay
them to the Head Coach who is expected to deal with the matters at hand.
c)
If the Head Coaches response is not satisfactory the Player’s Parent or guardian
may discuss the matter with the club GM.
d) If the Club GM can not satisfy
the Parent or guardian’s concerns the Parent may refer to our Dispute Resolution
procedure.
_____________________________________________
SECTION 11: Use
Of Affiliated Players (AP’s)
11.1 Affiliated Players and Games
Team
affiliations will be submitted to the GTHL by October 1, 2009.
The club will
work with the coaches to determine the best affiliation for his or her team by
this date.
The Club reserves the right to change or alter the above team
affiliations as per GTHL rules and deadlines. If teams in our Club prefer
different affiliations the head coach of each team must contact the club GM
immediately.
11.2 Affiliated Players/Practices & games
The philosophy
of the Club allows us to encourage your child to practice with their affiliated
team. Call ups/APS are to be arranged between the head coaches of each team.
Players can not contact coaches above them and ask to be call ups without
approval of their own Head Coach. Players who are suspended in league play as
APS must serve their suspensions in their own age groups. Players can not play
for any other team other than the team that they are affiliated with.
11.3
Procedure of Coaches Concerning The Use of Affiliated Players
The affiliated
team requesting the use of a player or players shall contact his affiliated
team’s head coach to request the use of such players. Before that request will
be granted, the Head Coach must provide a compelling reason for the need for
such player or players; further, with this request, the player or players
requested must not be playing or practicing more than three times in four
nights. If both criteria have been satisfied, the Head Coach of the Team below
must honour the request that he direct the player or players to report to play
or practice with their affiliated team. However, if the Head Coach of the Team
below can provide a compelling reason as to why the player or players asked for
should not be called up, replacement players will be sent. Any issues or
problems that may arise due to injuries or suspensions that may not allow the
use of call ups must be cleared through the club GM or
President.
_____________________________________________
SECTION 12:
Dispute Resolution Procedures
12.1 Complaints against the Club or Team
(a)
Complaints against the Team are to be presented in writing to the Team Manager,
a copy of which is to be sent to the Club GM by the parent.
(b) Any complaint received by the Team Manager against the Team is to be
discussed with the General Manager or Club President within 24 hours, unless
such complaint is received on a weekend, at which time it shall be brought to
the Clubs GM or Club President’s attention on the first business day of the
week. If a complaint is filed during a publicly recognized holiday, the
complaint shall be brought to the Club GMs or Club President attention upon the
first business day following the conclusion of such holiday. A complaint shall
be deemed “officially received” once it has been received as per the above
requirements. All complaints deemed not to require a face-to-face meeting will
receive a minimum of a written reply within 72 hours of official receipt of such
complaint. However upon review of the complaint, the GM or Club President may
choose to facilitate a face-to-face meeting with all parties concerned, where
possible, within five (5) days of official receipt of such complaint. Within 72
hours of the face-to-face meeting, the GM will provide in writing his decision
and such decisions to be deemed delivered by email.
(c) Complaints against the Club are to be made in writing and mailed or
delivered to the attention of the GM or Club President c/o Toronto Penguins
hockey Club 4000 Chesswood Drive, North York Ontario M3J 2B9.
(d) Any complaint received by the Club against the Club is to be discussed
with the Board within 24 hours, unless such complaint is received on a weekend,
at which time it shall be brought to the Clubs GMs or Club President’s attention
on the first business day of the week. If a complaint is filed during a publicly
recognized holiday, the complaint shall be brought to the Club GM’s or Club
President’s attention upon the first business day following the conclusion of
such holiday. A complaint shall be deemed “officially received” once it has been
received as per the above requirements. All complaints deemed not to require a
face-to-face meeting will receive a minimum of a written reply within 72 hours
of official receipt of such complaint. However upon review of the complaint, the
Board may choose to facilitate a face-to-face meeting with all parties
concerned, where possible, within five (5) days of official receipt of such
complaint. Within 72 hours of the face-to-face meeting, the Board will empower
the GM or Club President will provide in writing his decision and such decision
to be deemed delivered by
email.
_____________________________________________
SECTION 13: Financial Assistance
13.1 Requests for Financial
Assistance
The Club will consider written requests for financial assistance
as it relates to player registration fees only. However any parent or guardian
granted financial assistance by the Club will be required to volunteer their
time at Club Tournaments. All financial assistance must be matched by the
Team.
_____________________________________________
SECTION 14: Management of Team Finances. Each Team must provide financial
disclosure and financial controls with respect to the funding of the Team’s
activities in accordance with this GTHL Rule 5.11. Pursuant to this Rule, each
Team shall:
(a) provide an estimated budget for the Team to each player
(which for this purpose, where the player is under 18 years of age, shall
include at least one of the player’s parents or legal guardians) prior to or at
the time he signs a Registration Certificate, which estimated budget shall be in
reasonable detail and shall specify in reasonable detail the things (such as
practice ice, tournaments, on-ice skills instructors, etc.) on which Team monies
will be spent and how it is proposed that they will be paid for;
(b) except
for items that were clearly indicated as being reasonable estimates and subject
to finalization, no material adjustment shall be made to such budget or to the
programme described in such estimated budget without the prior concurrence of
the Team Officials and a majority of the parents of players;
(c) provide
interim financial updates on or about September 15, November 15 and January 15
regarding the Team finances and the approved budget;
(d) provide a final,
year-end statement of Team revenues and expenses within four weeks of the last
Team event for such Team;
(e) require that there be at least three signing
authorities for each Team bank account including at least one Team Official and
at least two parents who are unrelated to and independent from any Team Official
or Club Official;
(f) require that at least two signatures be necessary for
each Team cheque or withdrawal, including the signatures of at least one of the
parent representatives referred to in (e) above;
(g) require that the
season-end financial statement referred to in (d) above be signed by at least
two of the signing authorities, including at least one of the parent
representatives referred to in (e) above; and
(h) require that any surplus
funds remaining with the Team at the season-end from normal operations be dealt
with in accordance with the Club’s stated Policies.
14.1 Estimated
Budgets
a) All estimated Team budgets for the upcoming season must first be
presented to the Club for approval prior to presentation to Team parents. Once
approval has been given by the Club, estimated Team budgets are then to be
presented to the parents or guardians before they sign their Childs player card.
Their approval and acceptance of the team budget is to be in writing.
b)
Parents must sign official Club forms that acknowledge that they have read,
approve and consent to both a) the Club Policies b) the Team Budget.
c) If
the team budget is to be materially increased during the season due to
additional programs (i.e. off ice training, power skating, goalie development,
video analysis), extra clothing or extra ice rentals etc… all parents must
unanimously agree to the extra charges and sign off in writing on an official
Club form. This form outlining changes must accompany a revised budget that
must be submitted to the Club.
d) The club is not responsible and will not be
held accountable for any additional team budget expenses authorized or
unauthorized. All expenses are to be handled by the team’s manager working in
conjunction with parents and the Team’s carded officials.
e) Officials that
abuse the system will be reported to the GTHL at once. Such transgressions will
be dealt with according to GTHL rules.
14.2 Team Budget Limits
The amount
each team is allowed to budget is at their own discretion and is not capped by
the Club, but the Team Budget must be approved by the parents of each team prior
to signing a GTHL player
card.
_____________________________________________
SECTION 15: Disclosure of Payments to Team Officials
15.1 Payments to Team
Officials
(a) Payments to a Team Official by a single individual, individuals
or corporations are allowed, so long as both the identification of the payer and
the sums being paid is known by each to each parent, prior to card signing. This
disclosure is to be made in written form and signed by each parent indicating
that they acknowledge and agree with such payments being made.
(b) Payments to a Team Official that involve the entire team must be approved
by each team parent in writing. These payments are to be capped at $10,000 per
season. The coaches are to be paid as independent contractors contracted
directly with the team, not the club. Coaches must submit monthly billing
invoices to each team manager. The Club is not responsible for any unpaid
invoices from coaches.
15.2 Honorariums to Non-Paid Coaches
Gas money for
transportation to or from league games, practices, exhibitions and tournaments,
hotel fees and daily honorariums are a legitimate expense for none paid,
non-parent coaches. No paid coach or coach with a son on the team may receive
such payments. Gas money is to be calculated at .42 per Km and is to be
submitted (with verification) at the beginning of each month. Tournament Hotel
fees are set at a maximum of $150.00 per night and tournament honorariums are
$50.00 per day.
_____________________________________________
SECTION 16: Team Bank Accounts
16.1 Access to Team Bank Account
a) The
team must open and maintain a TEAM BANK ACCOUNT. If requested, the Club
President will issue the team manager a letter authorizing your bank manager to
open the team account. Please provide the club with the names of the three
designated signing officers. This bank account should be listed as
follows:
Toronto Penguins 1992 AA (or your team’s birth year and
category).
b) The Club requires that there be at least three signing
authorities for each Team bank account including at least one Team Official and
at least two parents who are unrelated to and independent from any Team Official
or Club Official;
c) the Club requires that at least two signatures be necessary for each Team
cheque or withdrawal, including the signatures of at least one of the parent
representatives referred to in (b) above;
d) Team officials may not use debit
cards for their accounts.
e) Team Managers are responsible for handling all
cheques, and monthly bank reconciliations.
f) All cheques must have 2
signatures, one of which must include the team manager.
g) After bank
accounts are opened it is the responsibility of the Team Manager to supply the
club with all banking details. This includes outlining name and address of bank,
account number and full names of the three signing officers.
h) The Club is
NOT responsible for any misappropriation of team funds. The manager is
accountable for adhering to figures in the original budget given to parents
prior to signing.
i) Teams that rent ice must ensure that the arenas
understand that it is the carded team officials’ personal responsibility to
ensure all bills are paid. All teams must pay all their debts before the season
ends. If the team have NOT honoured its commitments and team bills remain
unpaid all players will be suspended until all debts are paid.
j) All team
managers are responsible to keep accurate bank records. Teams should have all
cancelled cheques, bank statements and revised budgets available when requested
for review by the Club or the GTHL.
k) If any Team is found to have
disregarded the above policies, those involved will be subject to disciplinary
action by the Club and potentially the GTHL.
l) If team funds have been
misappropriated or abused by the team officials the Club may refer the situation
to the local police department.
m) Parents should make all cheques payable to
their teams. Teams will issue cheques to the Club on behalf of the Team on or
before payment due dates.
n) The Club shall never be held liable or
responsible for use or misuse of any teams Sponsorship Funds or fees collected
from parents or guardians for the use of any particular
team.
_____________________________________________
SECTION 17: Team
Financial Statements
17.1 Estimated Team Financial Statements
Estimated Team financial
statements are to be made available for review prior to card signing. Team
parents or guardians must sign a declaration (club form) indicating they have
reviewed and have agreed with the estimated Team Financial statement/budget.
17.2 Financial Statements for Review
Financial statements are to be handed
out to parents three times per year as follows: September 15, November 15 and
January 15. It is the team manager’s responsibility to ensure that copies of
these statements are delivered to the parents and the Club as scheduled.
17.3 Final Statements are to be delivered within one month of the last
scheduled team function, at which time any account balances will be returned to
all families on an equal basis.
SECTION 18: Team Meetings
Teams are expected to hold a minimum of three
Parental meetings that coincide with the handing out of team budgets. Those
meetings are to be held prior to card signing, on or about September 15th,
November 15 and January
15th.
_____________________________________________
SECTION 19: Team
Rules
Individual Teams may have their own Team rules, provided they do not
override the Club Rules of Operation. These Team rules are to be presented to
the General Manager or President prior to their presentation to your parents.
Team parents or guardians must sign a declaration (club form) indicating they
have reviewed and agree with the Team
Rules.
_____________________________________________
SECTION 20:
Permissions to Skate
20.1 Permissions to Skate with Other GTHL
Teams
a)Permissions to skate for other GTHL, OMHA or Alliance teams are
provided at the discretion of the General Manager or President only and are only
valid when signed by the Club General Manager or President.
b) Permissions to
skate for graduating Minor Bantams to last year Juveniles will only be
considered after the player requesting the permission has attended the first
scheduled Penguin tryout for the players age group.
20.2 Permissions to Skate
with Junior Teams
Permissions to skate with Tier II, Jr. B or Jr. C may only
granted by the Club General Manager or President. Permissions to skate for Minor
Bantam and Bantam aged players will not be given. Permissions to skate for
graduating Minor Midgets, first year Midgets will be given upon the completion
of our scheduled tryouts, which you are expected to attend, until their
conclusion. Permissions to skate for second year midgets and Juveniles will be
granted upon request after the conclusion of the
season.
_____________________________________________
SECTION 21: Releases From Ongoing Cards
The Club policy regarding releases
for Minor Bantams to Juveniles is that outright releases at the conclusion of
the season are not granted. Verbal and/or written releases provided by Team
Officials are not valid.
Releases may only be obtained if approved and signed
off by either the Club’s GM or
President.
_____________________________________________
SECTION 22: Ontario Provincial Championships
The team attending out of
town the Ontario Provincial Championships may approach the club for financial
assistance, if needed.
_____________________________________________
SECTION 23: Use Of Club Logo
No unauthorized use of the Club logo is
permitted. All items with the Club logo must first be authorized in writing by
the Club prior to its production. Failure to adhere to this will be considered a
violation of Club policy and will be dealt with accordingly.
Teams may only
use authorized suppliers. Lists of these suppliers have been distributed to each
team’s manager.
____________________________________________
SECTION 24-
Team Protests
Teams that wish to protest games or suspensions are responsible
to pay GTHL directly for costs associated with such protests. The Club is not
responsible to reimburse teams for such fees. All protests must go through the
GM first.
SECTION 25- Team Funding
a) Teams are responsible for their
own funding.
b) All funds raised by a particular team are to be used
entirely by that particular team.
c) The Club does not want and does not
take any percentage of funds raised by the teams. All money raised by the team
is the team’s to keep.
d) Teams may at their own discretion, use various
forms of fundraising such as: bowling nights, Car Washes, team banquets, Casino
Rama or Casino Niagara trips, entertainment book sales, yearbook sales. Banner
sales, team calendar sales, bake sales etc..
e) Teams may not sell
chocolate bars.
f) Teams may not do raffles without consent of the club.
Raffles require special licenses from the Government.
g) The Club
assumes no responsibility for any funds raised and used by each team.
h)
If a team folds the club is not responsible for sponsorship fee reimbursement to
sponsors, player, parents or guardians in any way.
i) Once funds are
received by a team they will remain the property of that particular team. If any
player is released that player is not entitled to any refund of sponsorship that
they may have brought to the team.
SECTION 26- GTHL RULES AND
REGULATIONS
a) All Teams must follow and abide by all GTHL rules and
regulations without exception.
b) Contact with the GTHL must be done
through the Club GM or President. Teams may not contact
the GTHL directly with protests or questions or enquiries. All coaches and
managers must follow proper procedure and direct correspondence through the
Club. The Club GM or President will present your request to the League.
CONTACT INFORMATION
PRESIDENT/GENERAL MANAGER: HEATHER WATMAN 647 668-1431
4000 CHESSWOOD
DRIVE
NORTH YORK ONTARIO
M3J 2B9
CLUB FAX: 416-630-0004
CHESSWOOD
OFFICE NUMBER 416 630 7825
HEATHER WATMAN EMAIL: torontopenguins@live.com
Club website: www.torontopenguins.com
CLUB REGISTRAR: CAROL ANN SULLIVAN
416-299-3926
casully@rogers.com
TEAM LIASON: JODI LANZAROTTA
647-822-1139
torontopenguinsmpw@rogers.com
COACH MENTOR; MIKE GALATI
416-826-9196
mgalati@fido.blackberry.com
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